Privacy Policy

Introduction

  • This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website.
  • It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
  • This Privacy Policy applies to the personal data of our Candidates, Clients, Suppliers and other people whom we may contactin order to find out more about our Candidates.
  • It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.
  • If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.

What kind of personal data do we collect?

CANDIDATE DATA: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, contact details, education details, employment history, immigration status etc. (and of course you may choose to share other relevant information with us).

A more detailed description of the personal data that we collect about you is below:

Depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the information listed below to enable us to offer you employment opportunities which are tailored to your circumstances and your interests.

– Name;

– Contact details;

– Education details;

– Employment history;

– Immigration status (whether you need a work permit);

– Details about your current remuneration, pensions and benefits arrangements;

– Information on your interests and needs regarding future employment, both collected directly and inferred, for example from jobs viewed or articles read on our website;

– Extra information that you choose to tell us;

– Extra information that our Clients may tell us about you, or that we find from other third party sources such as job sites;

– IP address;

– The dates, times and frequency with which you access our services; and

– CCTV footage if you attend our premises.

Please note that the above list of categories of personal data we may collect is not exhaustive.

CLIENT DATA:If you are an Allerton Park client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as finding candidates who are the right fit for you or your organisation or notifying you of content published by Allerton Park which is likely to be relevant and useful to you.The data we collect about Clients is actually very limited. We generally only need to have your contact details or the details of individual contacts at your organisation (such as their names, telephone numbers and email addresses) to enable us to ensure that our relationship runs smoothly. We may also hold extra information that someone in your organisation has chosen to tell us. If we need any additional personal data for any reason, we will let you know.

SUPPLIER DATA:We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).We may also hold extra information that someone in your organisation has chosen to tell us.

How do we collect your personal data?

CANDIDATE DATA: There are two main ways in which we collect your personal data:

Directly from you

There are numerous ways you can share your information with us. It all depends on what suits you.

These may include:

  • Entering your details on the Allerton Park website or via an application form, as part of the registration process;
  • Leaving a hard copy CV at an Allerton Park recruitment event, job fair or office;
  • Emailing your CV to an Allerton Park consultant or being interviewed by them either by telephone or face to face;
  • Applying for jobs through a job aggregator, which then redirects you to the Allerton Park website;
  • Entering your personal details into an Allerton Park microsite

From other sources

We also receive personal data about Candidates from other sources which may include the following:

  • Our Clients may share personal information about you with us;
  • We may obtain information about you from searching for potential Candidate from third party sources, such as LinkedIn and other job sites;
  • If you ‘like’ an Allerton Park social media page or ‘follow’ us on a Social Media site we may receive your personal information from those sites;
  • If you were referred to us through another source, they may share personal information about you with us.

CLIENT DATA: We collect Client personal data in two ways:

Directly from you

We both share the same goal – to make sure that you have the best staff for your organisation. We will receive data directly from you in two ways:

Where you contact us proactively, usually by phone or email; and/or

Where we contact you, either by phone or email, or through our consultants’ business development activities more generally.

From other Sources

Where appropriate and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:

  • From third party market research and by analysing online and offline media
  • From delegate lists at relevant events; and
  • From other limited sources and third parties (e.g. via our candidates)

SUPPLIER DATA:We collect your personal data during the course of our work with you.

How do we use your personal data?

CANDIDATE DATA: We generally use Candidate data in four ways:

  • Recruitment Activities;
  • Marketing Activities;
  • To help us to establish, exercise or defend legal claims.
  • To provide you with general information about our business (e.g. change of address)

Here are some more details about each:

Recruitment Activities

Obviously, our main area of work is recruitment – connecting the right Candidates with the right jobs. We’ve listed below various ways in which we may use and process your personal data for this purpose. Please note that this list is not exhaustive.

  • Collecting your data from you and other sources, such as LinkedIn;
  • Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment;
  • Providing you with our recruitment services and to facilitate the recruitment process;
  • Assessing data about you against vacancies which we think may be suitable for you;
  • Sending your information to Clients, in order to apply for jobs or to assess your eligibility for jobs (only where we have obtained your express consent to do so)
  • Carrying out our obligations arising from any contracts entered into between Allerton Park and third parties in relation to your recruitment;
  • Verifying details you have provided, using third party resources (such as psychometric evaluations or skills tests), or to request further information
  • Complying with our legal obligations in connection with the detection of crime or the collection of taxes or duties;
  • Processing your data to enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

Marketing Activities

We may periodically send you information that we think you may find interesting, or to ask for your help with connecting other Candidates with jobs. In particular, we may wish to use your data for the purposes listed below. Please note that this list is not exhaustive. To:

  • Market our full range of recruitment services to you;
  • Send you details of reports, promotions, offers, networking and client events, and general information about the industry sectors which we think might be of interest to you;
  • Display promotional excerpts from your details on Allerton Park’s’ website(s) as a success story (only where we have obtained your express consent to do so); and

In order for us to provide the above services to you, we will assume soft opt-in consent. Soft opt-in consent is a specific type of consent which applies where you have previously engaged with us (for example by submitting a job application or CV, or registering a vacancy to be filled), and we are marketing other recruitment-related services. Under ‘soft opt-in’ consent, we will take your consent as given unless or until you opt out. For most people, this is beneficial as it allows us to suggest other jobs to you alongside the specific one you applied for, significantly increasing the likelihood of us finding you a new position.

If you are not happy about our approach to marketing, you have the right to withdraw your consent at any time by emailing us at info@allertonpark.co.uk. Nobody’s perfect, even though we try to be. We want to let you know that even if you have opted out from our marketing communications, it is possible that your details may be recaptured through public sources in an unconnected marketing campaign. We will try to make sure this doesn’t happen, but if it does, we’re sorry. We’d just ask that in those circumstances you opt out again.

To help us to establish, exercise or defend legal claims

In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
CLIENT DATA:We use Client information for:

  • Recruitment Activities;
  • Marketing Activities; and
  • To help us to establish, exercise or defend legal claims.

Here are some more details about each:

Recruitment Activities

Obviously, our main area of work is recruitment. We’ve listed below the various ways in which we use your data in order to facilitate this.

  • Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities;
  • Keeping records of our conversations and meetings, so that we can provide targeted services to you;
  • Processing your data for the purpose of targeting appropriate marketing campaigns.

Marketing Activities

Subject to any applicable local laws and requirements, we will not, as a matter of course, seek your consent when sending marketing materials to a corporate postal or email address.

If you are not happy about this, you have the right to opt out of receiving marketing materials from us by informing us in writing or via email to info@allertonpark.co.uk.

To help us to establish, exercise or defend legal claims

In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.

SUPPLIER DATA:we will only use your information to store (and update when necessary) your details on our database, so that we can contact you in relation to our agreements or pay for your services

Who do we share your personal data with?

CANDIDATE DATA:We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want.

CLIENT DATA:We will share your dataprimarily to ensure that we provide you with a suitable pool of Candidates.

SUPPLIER DATA:Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.

Where appropriate and in accordance with local laws and requirements, we may share your personal data, in various ways and for various reasons, with the following categories of people:

  • Any of our group companies;
  • Tax, audit, or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);
  • Third party service providers who perform functions on our behalf (including external consultants, business associates and professional advisers such as lawyers, auditors and accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems);
  • Third party outsourced IT and document storage providers where we have an appropriate processing agreement (or similar protections) in place;
  • In the case of Candidates: potential employers to increase your chances of finding employment;
  • If Allerton Park merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company.

How do we safeguard your personal data?

We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data. We havein place a range of appropriate technical and organisational measures.

If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately.

How can you access, amend or take back the personal data that you have given to us?

Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to object:If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Data Subject Access Requests (DSAR):Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request or, additionally, do one of the following:

– we may ask you to verify your identity, or ask for more information about your request; and

– where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

Right to erasure:In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to “erase” your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will delete your data.

Right of data portability:If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority:You also have the right to lodge a complaint with your local supervisory authority.

If your interests or requirements change, you can contact us to let us know that you no longer wish to receive communication from Allerton Park by emailing us at info@allertonpark.co.uk